3 Easy Steps to Manage your Emails

September 3, 2006 · Posted in Mike's Blog 

Email is a thing that most of us can no longer live without.  I read my emails everyday and in some days, I spend at least an hour or two reading, answering, and writing my emails.  The problem with emails is that it is fast becoming a headache as much as it is a solution to most people’s communication problems.  In my case, I actually receive at least 500 emails per day.  So how do I manage my emails?

Here are the simple things that I do that help me make the most out of my email experience.

  1. Install an anti-spam software - most email / web hosting providers would provide a way to filter spam and junk mail but sad to say that there are still some that don’t.  Furthermore, most modern email software such as Thunderbird (which I use) support a Junk Mail filtering feature.  This step alone will get rid of tons of unwanted mail that you really don’t want to read.
  2. Apply mail filters to incoming emails - I won’t go into the details on how to do this on every email client but generally, most email software would provide a way to filter incoming email so you can manage them easily.  For me, I usually filter my emails by sender meaning that all mails from a certain person would go to a certain folder and so on.
  3. Manage all those Yahoo Groups - this goes also for other email groups that work similarly to the very popular Yahoo Groups.  I am a member of 60+ Yahoo Groups but let me tell you what - I don’t read them all.  What I do is logon to my Yahoo Groups account and set mail delivery to Digest Mode for all of the groups that I joined.  Then I go back to my list of groups and set to ‘Individual Email’ only those that I really want to monitor daily.

I’m sure there are more ways to manage your emails but these 3 simple steps that I outlined are guaranteed to make your email life easier.



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